Frequently Asked Questions about Escapade!
General questions about Escapade:
What is Escapade?
Escapade is the largest annual gathering of the Escapees RVing community. For five fun-filled days, you’ll have the opportunity to attend a variety of technical and lifestyle seminars, workshops and discussion panels, browse the Escapade market, visit the many Chapters, BoFs and Escapee parks represented at the event, as well as socialize, enjoy concerts and other evening entertainment, door prizes and much, much more. It’s the perfect time to get to know this great community and discover everything the Escapees RV Club has to offer.
I’m new to Escapade. Will I feel welcome at Escapade?
Absolutely! 1st time attendees are always amazed by the inclusiveness they experience at Escapade. In fact, there’s a 1st Timer’s Social, just for you! We’ve also created a First Timer 101, loaded with questions and answers especially for first time attendees. Click here.
Where is the 60th Escapade being held?
The 60th Escapade is being held at the Sweetwater Events Complex, Rock Springs, WY.
How do I get to the event location?
The physical address is 3320 Yellowstone Rd.
Rock Springs, WY 82901. Detailed directions will be included with your arrival documents and emailed to you prior to event arrival. Your GPS should take you right to it.
What are the dates of the 60th Escapade?
July 18-23, 2021 are the event dates.
Early arrival options begin on Friday, July 16th, for those desiring to get parked and settled before the event kicks off.
What are the dates of future Escapades?
Can’t make it to Rock Springs? That’s ok! Escapade happens every year. To see the full list of upcoming events, check out Future Escapade Dates.
Registration questions:
There will be special registration procedures in place this year due to the possibility that Escapade may be scaled down, or cancelled due to State and Local Covid restrictions.
Please read this section carefully.
What is the cost for the event?
Basic registration (five nights boondocking and all events access) is $265 per couple, with the “early bird” discount prior to June 7, 2021.
Please visit Escapade registration details for other event pricing options.
What are the camping options?
Boondocking or full hook-up (FHU) with 50amp service only. If your RV is 30amp, please bring an appropriate adapter. All sites are back-in only.
Important Information Regarding Length of RV Hoses and Power Cord
Will I be able to hook-up with standard length hoses/power cord?
Maybe not. Because of the event center’s campground layout, 1-2 extra lengths of sewer hose may be needed, water hose should be a minimum of 50 feet, power cords should be able to reach at least 50 feet. If your hook-ups are located at the back of your RV the distance will be shorter.
How and when do I register?
Registration will be opening very soon! Sign up for Escapade Extras so that you will be among the first to know when registration is opening.
You may register as follows:
- Online at Escapade registration.
- Via telephone by calling 936-327-8873 (ask for Escapade registration.)
- Register early (before June 7th) to receive the early-bird $30 discount off the basic registration and to ensure you receive your first choice of camping options.
Is Escapade attendance going to be limited?
For the 2021 Escapade, due to the ever-changing dynamics of the COVID pandemic, we’ve had to plan on the possibility of limiting registration due to unforeseeable future health department restrictions.
If more restrictions are required, then the last registrations received will be the first to be canceled.
The registrant will receive a full refund if we can’t make it work. Please know we will try our best to have everyone included.
Please review cancellation and refund policies here.
All groups will be notified by May 15th if we have to cancel Escapade, or, if you will be able to attend or not.
All registrations are on a first-come, first-served basis.
Escapade Staff, Sponsors, Vendors and ROW representatives are excluded from these restrictions.
Is there a liability statement I must sign?
Yes. During registration you will be asked to sign the ATTENDEE AGREEMENT AND LIABILITY WAIVER. This form will be electronically signed during the registration process. You can view the waiver here. You must agree to and sign the waiver during the registration process if you’d like to attend Escapade.
If you register by phone, you will be sent the Liability Waiver to sign and return.
What is the Escapade refund and cancelation policy?
If we cancel the event or have to cancel your attendance at the event, because of local health restrictions on gathering sizes, you’ll receive a full refund of any amounts you have paid for Escapade.
If you decide to cancel a $25 cancellation fee will automatically be deducted from all refunds.
We are only accepting credit or debit card payments.
All refunds will be credited to the credit or debit card you used. There will be no cash refunds.
All refund requests must be in writing, and absolutely NO refunds after June 11, 2021. (requests must be submitted by midnight, June 11, 2021).
Will there be COVID protocols & restrictions?
Yes.
In an effort to keep you, our attendees and staff, healthy and safe regarding the COVID-19 pandemic, we strongly recommend (but will not require) that all attendees, while indoors, wear a face covering, wash or sanitize their hands frequently and maintain social distancing where possible. Unvaccinated individuals should wear a face covering at all times while indoors, per CDC guidance.
Please be aware that there may still be certain circumstances where masks will be required. Attendees who choose to not wear a mask, are expected to be respectful and mindful of other participants wearing a face mask or covering.
Sweetwater Events Complex personnel and Escapade volunteers will be cleaning tables, chairs, microphones, video equipment, etc.
Sharing of food or drinks is not allowed. Therefore before attending any social functions please be aware they are all BYOE, Bring Your Own Everything. Also, this year, we are unable to have our Community Appreciation Day. Daily walk-ins and attendees that have not pre-registered will not be allowed onsite.
If you have experienced any of the following symptoms; fevers or chills, coughs, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea or have had close contact with anyone with recent COVID symptoms in the last 14 days, please cancel your participation at Escapade. Please stay in your rig and do not socialize with anyone not living in your rig. As much as we’d like to see you there, we cannot have individuals who knowingly have or very well could have COVID-19 at this event.
Thank you for your consideration and thank you for attending Escapade. Together we can make this a safe and great event!
Is there a handicap parking area?
Yes, there is a handicap RV parking section, available to registrants possessing and displaying a valid state-issued handicap permit, on a first-come first-served basis. There is a very limited amount of handicap parking available. Please request this option and provide your handicap permit number to register for handicap parking.
May we arrive and register onsite at the event?
Unfortunately, no not at this year’s event. Because of COVID-19 gathering restrictions and concerns we are unable to allow onsite registrations. All registrations must be made in advance.
Will I be able to arrive early or stay over after the event, and what are the nightly fees?
Early arrival days are Friday, July 16, and Saturday, July 17. Extended stay days are Friday, July 23, and Saturday, July 24. Per-night fees are: Boondocking – $25.00 and FHU – $35.00, per night. You can pre-pay for these options when you register.
Can I park with my friends?
Yes, if you arrive together & have pre-selected the same camping option when you registered. For groups of five or more rigs, please email the parking team leader at escapadeparking@escapees.com to advise the number of rigs in your group and an approximate time of your group’s arrival. Our parking team will do their best to get you parked together. If your camping options (FHU or Boondocking) are not the same, you will not be parked together.
Can I park with an Escapees group?
Yes, however you must sign up to park with either Xscapers, Boomers, Families or Solos. You can be parked together if you choose FHU parking. We will try to park groups together in the boondocking area but cannot guarantee it. The boondocking areas are very limited and we’re not able to park boondockers near full hook-up sites.
What is the “Ticket” and “Parking Permit”?
The Ticket is your entry ticket and proof of registration for admission upon arrival at Escapade. Please have it available for presentation to the parking team when you first arrive to be parked (either printed or digital). The Parking Permit indicates your selection of hookups for campground parking and will have a large letter designating your paid selection (B for boondocking, F for full hook-up, H for handicap, etc.). Please print and place the Parking Permit prominently in your driver’s side windshield at arrival so the parking team can quickly identify the correct area and direct you to your site without any delay. Once parked, we ask you to place your Parking Permit in your tow/towed vehicle for re-entry to the grounds throughout the event.
When do I receive my Tickets and arrival information?
Approximately 4 weeks prior to the event, your Ticket and Parking Permit will be emailed to you, along with detailed arrival information.
I have friends that would like to visit for a day to learn more about Escapees; can they come to Escapade?
Unfortunately, no not at this year’s event. Because of COVID-19 gathering restrictions and concerns we are unable to allow daily walk-ins.
When, where and how do we receive our name badges, program books and welcome bags?
Upon your arrival and after you park your RV, you’ll visit Registration in the Hospitality building and exchange your Ticket for your name badge, program book and welcome bag.
How do I receive my pre-ordered Escapade event shirt?
When you arrive, visit the Club booth and they will have your shirt(s). Please bring photo ID.
Market questions:
What are the hours of the Escapade market?
Market hours are Sunday, 9:00 am – 2:30 pm
Monday through Wednesday, 9:00 am – 4:00 pm.
Is the Escapade market open to the public?
Not at this year’s event. Normally yes. We’ve allowed this on our Community Appreciation Day at prior, and hopefully future, events.
How can I become an Exhibitor or Sponsor at Escapade?
Contact Duane Mathes at duane@escapees.com or 907-715-7505. Please visit the Vendor or Sponsor tabs at the top of this webpage for details.
Pet questions:
What is the pet policy?
We love pets and they are welcome at Escapade. However, all buildings are 100% pet-free. Only certified service animals (in working mode) are welcome inside buildings, with proper documentation. Emotional service animals (ESA) are not allowed in any buildings. Expect the pet policy to be strictly enforced. When your pet is outside, it must be in a carrier, restrained in an appropriate manner, or on a short (6 foot or less) leash. There is an off-leash dog park available. Please remember to pick up after your pet(s) and dispose of waste properly.
How can I volunteer at Escapade?
There are two ways to volunteer at Escapade:
- Visit the Volunteer Booth in the hospitality area upon arrival to sign up for one of many volunteer jobs at Escapade. Sign up to help serve popcorn, drive golf cart transports, hand out ice cream, and many other tasks. It’s a lot of fun and you’ll earn the 60th Escapade volunteer pin in exchange for volunteering at least three hours of your time.
- Visit the Escapade office during the event to sign up for the potential volunteer staff for the 61st Escapade in 2022. Volunteer staff positions for the current
- Escapade volunteers are lined out at the previous year’s event. If you would like to be added to the potential volunteer staff list for 2022, please send an email to jean@escapees.com with the following information:
your phone #
your SKP #
confirm that you have attended at least one prior Escapade
Your name will then be placed on the potential staff list, and as the year progresses, if vacancies arise, volunteers on the list are contacted with offers to join the volunteer staff at Escapade in 2022.
Children:
Are children and grandchildren welcome?
Absolutely! And at no charge! In fact, Escapade provides activities just for kids that we call Kidscapade.
You’ll find the schedule for Kidscapade in the program book and mobile event app.
Transportation:
Will there be courtesy transportation available between the buildings and campground?
Yes, golf cart limo transportation will be available from Sunday, after opening ceremonies through Thursday evening. Monday through Thursday hours: 8AM to 9PM. For the health and safety of other Escapees it is recommended you wear a mask while being transported by the golf cart.
May I bring my scooter, bike, moped, or Segway?
Yes, Escapade encourages you to bring alternate transportation as vehicle parking may be limited near event buildings and courtesy transportation may be limited due to COVID 19 restrictions.
More questions and answers:
Are there generator hours?
Yes. Generators in the boondock areas may be run anytime between 7:00 AM and 9:00 PM. Please be considerate of your neighbors.
Generators may not be run at any time in any parking area other than the boondock areas.
Is there a solar section?
There is not a solar section at the event facility as there are very few boondocking areas. Boondocking sites will be very limited.
Do I need to arrive with empty holding tanks and full fresh water tank?
Please be considerate. Plan to arrive with empty holding tanks and a full freshwater tank. If you’ve chosen to park in the Boondocking section, this may seem obvious. For those parking in the full hook-up section, you may wonder why this is important. In a rally situation, when hundreds of rigs are parked together, it can be quite taxing on the fairground’s water and sewer systems. There may be situations when many people may be using water at the same time. It’s possible the pressure could be compromised. In those cases, having your water tank filled and being able to use from your own tank is very helpful. Arrive with your holding tanks empty for the same reason. Be considerate by taking some stress off the fairground’s sewer system.
Is there a mobile pump-out service available?
Yes. An independent mobile pump-out service is available. Please schedule directly with them for a pump-out. We’ll have their contact information available for you once you arrive. It is highly recommended you arrive with empty holding tanks.
Is there a dump station available?
Yes. Signs will be posted and the location will be noted on the map. Please notify the Parking Crew if you need to dump prior to being parked. It is highly recommended you arrive with empty holding tanks so as not to delay having your rig parked. PLEASE ARRIVE WITH EMPTY HOLDING TANKS. There will be a mobile pump-out service available.
Are there showers on site?
Yes, there are showers and restrooms located within the camping area for attendee use.
Is there a laundry facility on site?
No there is not. However, there are laundromats in town just a few miles away.
Is there propane on site?
There is not, however, propane is available in town.
Is there a published seminar schedule?
Yes, there is a sample schedule is published on the Escapade website. The actual seminar schedule will be posted to the website approximately 30 days before Escapade begins. Seminars begin at 8:30 am and each presentation is one hour in length. There will be 55-60 seminars scheduled.
Do I have to sign up for seminars or crafts?
Seminars are open to all attendees but may be limited to available seating. Most craft classes are limited and require sign-up,which is held on Sunday during registration. Some craft classes have a small fee to cover supplies.
What is the address to have mail sent to me?
ABSOLUTELY NO LARGE OR HEAVY PACKAGES WILL BE ACCEPTED
If you have mail sent to Escapade, please address it to:
Your name, SKP #
C/O Escapade,
3320 Yellowstone Rd
Rock Springs, WY 82901
What is the elevation and typical weather for the dates of the event?
The elevation is approximately 6400 feet.
Average July high temperature range is 75 – 90 degrees. Average low temperatures are 50 – 60 degrees. Average humidity is 0%. Average wind speed is 7-10 mph from the west, however conditions may change rapidly and gusts can happen with no warning.
It’s a good practice to never leave your awnings extended when you are away from your RV.
As we get nearer the start of Escapade, be watching your inbox for Escapade Extras. These are official newsletters with updates and important information regarding ‘all things Escapade’. Once Escapade begins, you’ll keep receiving them daily, with notifications, reminders, updated information, and additions to Escapade programing. The Escapade Extras are also printed and will be available in Hospitality each day for your convenience.
In addition to Escapade Extras, we will have an Escapade Mobile App exclusively for attendees. The app contains the most up-to-date schedule of seminars and other Escapade events, as well as important alerts, reminders, and more. Information on downloading the app will be included in your Escapade Extras emails.
We also have our Escapade Facebook group for those who are social media savvy. Attendees gather here in advance of the event to get to know each other, get to know our vendors and speakers, and share the excitement of Escapade! Once the event kicks off, the group is also a great place to organize impromptu gatherings, ask last-minute questions, and share information about lost and found items. Information on joining the Facebook group will be shared with you via Escapade Extras.
In other words, it is important to check your email for those Escapade Extras!
And, for those who prefer tangible maps and program guides, we have you covered, too! Upon your arrival at Escapade, you’ll receive a program book, which contains all the important information about Escapade, including a facility map, daily activities, the seminar schedule and detailed descriptions of each.
Make sure to sign up for Escapade Extras!
As we get nearer the start of Escapade, be watching your inbox for Escapade Extras. These are official email newsletters with updates and important information regarding ‘all things Escapade’. Once Escapade begins, you’ll keep receiving them daily, with notifications, reminders, updated information, and additions to Escapade programing. The Escapade Extras are also printed and will be available in Hospitality each day for your convenience.
In addition to Escapade Extras, we will have an Escapade Mobile App exclusively for attendees. The app contains the most up-to-date schedule of seminars and other Escapade events, as well as important alerts, reminders, and more. Information on downloading the app will be included in your Escapade Extras emails.
We also have our Escapade Facebook group for those who are social media savvy. Attendees gather here in advance of the event to get to know each other, get to know our vendors and speakers, and share the excitement of Escapade! Once the event kicks off, the group is also a great place to organize impromptu gatherings, ask last-minute questions, and share information about lost and found items. Information on joining the Facebook group will be shared with you via Escapade Extras.
In other words, it is important to check your email for those Escapade Extras!
And, for those who prefer tangible maps and program guides, we have you covered, too! Upon your arrival at Escapade, you’ll receive a program book, which contains all the important information about Escapade, including a facility map, daily activities, the seminar schedule and detailed descriptions of each.